Registration
All participants of the conference (attendees, speakers, sponsors and exhibitors) must register to attend the conference and wear a correct name badge at all times. Due to strict insurance conditions we do not allow ‘shared’ registrations. Attendees not able to attend for the full conference should register for day rates. Anyone wishing to access the exhibition will also need to register for the conference. It is not possible for the general public to access any part of the conference or exhibition without paying a registration fee.
Key Dates
Special session and workshop proposals deadline:
20 April 2023
IAVS travel grant applications and abstracts deadline:
20 April 2023
Abstract submission (excluding IAVS travel grant application submissions) deadline:
Extended to 30 June 2023
Notification to authors on abstract acceptance:
20 May 2023 (first round)
Travel grant decisions announced: 20 May 2023
Earlybird Registration Deadline: 15 June 2023
Registration Fees
All prices are listed in Australian dollars and are inclusive of GST. Click here for a link to an exchange rate calculator (to be used as a guide only, exchange rates will vary): https://www.xe.com/currencyconverter/
| Conference Registration |
Earlybird Registration |
Standard Registration |
|---|---|---|
| IAVS Member Full Registration Includes all conference sessions, daytime catering, mid-week field trip, one ticket to the Welcome Reception. |
AU$950 |
AU$1,250 |
| IAVS Non-Member Full Registration Includes all conference sessions, daytime catering, mid-week field trip, one ticket to the Welcome Reception |
AU$1,150 |
AU$1,450 |
| IAVS Member Student Full Registration Includes all conference sessions, daytime catering, mid-week field trip, one ticket to the Welcome Reception. (Available for full-time students only). |
AU$690 |
AU$790 |
| IAVS Non-Member Student Full Registration Includes all conference sessions, daytime catering, mid-week field trip, one ticket to the Welcome Reception. (Available for full-time students only). |
AU$850 |
AU$950 |
| IAVS Member Day Registration Includes conference sessions and daytime catering for nominated day only. (Rate is per day) |
AU$230 |
AU$310 |
| IAVS Non-Member Day Registration Includes conference sessions and daytime catering for nominated day only. (Rate is per day) |
AU$290 |
AU$360 |
| IAVS Member Student Day Registration Includes conference sessions and daytime catering for nominated day only. Rate is per day. (Available for full-time students only) |
AU$170 |
AU$195 |
| IAVS Non-Member Student Full Registration Includes conference sessions and daytime catering for nominated day only. Rate is per day. (Available for full-time students only) |
AU$210 |
AU$235 |
Registration Categories
Member Registration – available to current members of IAVS (International Association for Vegetation Science).
Student Registration – available for full-time students only.
Earlybird Registration – available for registrations received by 15th June 2023. Payment must be received by 29th June 2023, otherwise regular rates will apply.
Full Registration – Full registration rates include all conference materials; entry to the exhibition; access to all conference sessions; daytime catering (morning tea, lunch & afternoon tea), mid-week field trip and one ticket to the Welcome Reception. Payment is due on receipt of invoice, or by Friday 1st September 2023 at the latest.
Day Registration – Day registration rates include all conference materials; entry to the exhibition for nominated day only; access to all conference sessions on nominated day only; daytime catering for nominated day only (morning tea, lunch & afternoon tea). Payment is due on receipt of invoice, or by Friday 1st September 2023 at the latest.
Registration Terms and Conditions
Payments
Payment is required to confirm registration and is due on receipt of invoice. Payment for Earlybird registrations is due by 30 June 2023, otherwise regular registration rates will apply. Accommodation must be paid in full to confirm, with payment received no later than Monday 31st July 2023. Payment for registration fees and social functions must be received on receipt of invoice and no later than Friday 1st September 2023. All payments must be made in Australian dollars, with the attendee to cover any international bank fees.
Tax Invoice and Receipts
Once a registration form has been received, a registration confirmation email and tax invoice/receipt will be sent to the email address provided on the registration form.
Refunds and Cancellations
All cancellations must be made in writing to East Coast Conferences. Registration fees will be refunded less a 25% cancellation fee prior to 5pm on Friday 16 July 2023. After this date we regret that no refunds will be made, however substitute delegates will be accepted. Please note that cancellation fees will apply whether or not payment is received at the time of registration. By submitting the registration form, you are agreeing to these conditions. Please refer to the Accommodation Booking Conditions outlined on the symposium website if booking your accommodation through East Coast Conferences.
Shared Registrations
Please note one registration form with payment must be received per delegate attending. Shared registrations are not permitted due to legal and insurance reasons. Day registration rates are available should you be unable to attend the full symposium. Accompanying partners must register for the symposium if attending any of the sessions or exhibition and catering areas. Additional tickets for social functions can be purchased via the registration form.
Insurance
Attendee’s registration, accommodation and social function ticket fees do not include insurance of any kind. The organisers recommend taking out an insurance policy of your own choice with your preferred insurance or travel agent.